Publishing with Berghahn Books
The Publication Process will take your manuscript through the Editorial, Production, and Marketing stages. Overviews of the different stages are below, and our dedicated team will guide you through the process as each phase comes up, but this will give you an idea of what to expect.
What to expect when my book is published by Berghahn Books
We strive to make the Publication Process as seamless and prompt as possible, but creating a high quality scholarly book does take time. The length of the Editorial Process varies, depending on the quality of the manuscript when it is received, the amount of time it takes for peer review to be completed, and the extent of the revisions needed. When these are completed and the final revised manuscript is received, the in-house editorial assessment and Production Process takes between 10 and 12 months, depending upon the condition of your final manuscript as well as the length, complexity, and topicality of your book. A single-authored book generally takes less time than an edited volume involving several contributors. You will be given a production schedule at the outset for your information and will be kept informed of any unavoidable changes to your schedule. While your manuscript is in production, you will be asked to collaborate in the Marketing Process with our Author Promotion Form. If there is a particular date by which your book needs to be published in order to take advantage of a significant marketing opportunity, then we will make every effort to ensure that it is published by that date, provided we are informed well in advance and the deadline is realistic.
We are always happy to discuss new ideas with prospective authors and to review book proposals. In the first instance please fill out our New Book Outline and send it, together with an outline and/or chapter summary, to email@example.com. There is no need to send the manuscript straightaway.
Unsolicited material will not be returned.
In general we are not in favor of simultaneous submissions made to other publishers and prefer to deal with manuscripts on an exclusive basis. In return we undertake to complete our review process in a timely fashion and strive not to keep authors waiting unnecessarily. In exceptional circumstances we may accept simultaneous submissions, but you must tell us at the time of submission (as requested in the New Book Outline) that the proposal has been sent elsewhere so that we can quickly decide (and communicate to you) whether to commence our own review process.
New Book Outline
Prospective authors may download a copy of the New Book Outline to be filled out and emailed as an attachment to our New York office. The document is in MSWord format.
New Series Outline
For anyone wanting to submit a new series proposal for our consideration, please download the New Series Outline.
We will evaluate the initial proposal to decide whether it is suitable for us and, if this seems to be the case, it will be assessed in-house or by an expert. If we are confident the project is publishable, we will request that you send us the full manuscript. Once we have received the full manuscript, it will be sent out to several anonymous readers for peer review. If a book is intended for a series, we will also solicit the advice of the series editors – their level of involvement is at their discretion and varies from series to series.
Peer review is an important element of Berghahn's publishing process. It may take several months before a decision is reached on a full-length manuscript, depending on how soon we can secure readers and how quickly the readers submit their respective reports. Although more time may be agreed, we currently request that readers return their reports to us within six weeks from the time they accept the manuscript for review — you can find our Guidelines for Readers here. If we agree to publish your manuscript you will receive a written offer within one month of our decision. Upon sending you the readers’ reports, we will then ask you to submit a complete and revised manuscript by an agreed-upon date. It is very important that you consult our style guide and the editorial checklists provided with the publication acceptance when revising in order to avoid unnecessary delays at later stages.
It is your responsibility to clear permissions for the reproduction of all copyrighted material (images and text) and to prepare the obligatory forms of acknowledgement in the text. All permissions need to be secured and sent along with the final revised manuscript. Berghahn is happy to provide sample permission request letters as well as to advise you where the need for permission is in question.
Please also see our Style Guides under Text Submission.
Text Submission Requirements
House Style Guides
US Style Guide - US Documentation Guide - CMS Citation Quick Guide
UK Style Guide - UK Documentation Guide
Text of your manuscript should be submitted in Word or RTF format. Open Document files are problematic, but can easily be Saved As a .doc or .rtf before submission.
It is important to use the style and documentation guides above while writing or revising a manuscript. It will lessen the amount of work at the revisions and copyediting stages.
- Text files should be in Times New Roman, 12 point font, double-spaced (including notes and references), with 1 in/2.5 cm margins, pages consecutively numbered throughout
- The chapters should be separate text files, and named so the files fall in order--do not send the entire manuscript as one document
- The text should be spell checked and all non-English text translated, either in notes or in following parentheses
- A pdf file has been provided for any chapters that contain non-Latin characters (i.e. text using Cyrillic, Chinese, Korean, Hebrew, or any other alphabets)
- A paper copy of the final manuscript is not needed
- All edited collections need to include chapter-level bibliographies or chapter-level reference lists rather than having 1 bibliography at the end of the volume
- Chapter endnotes must be used (instead of footnotes)
- Do not include cross references to pages in the text
- All books need to include an introduction (which should not be named Chapter 1), a conclusion, a bibliography, and eventually an index
- The style guides above include information about the different parts of a book, try to conform your chapters as closely as possible
Image Submission Requirements
Displayed Material (figures, maps, illustrations, tables, etc)
All displayed material needs to be turned in, in its entirety, with the revised manuscript. This is the biggest cause for delays when entering production, please make sure everything is included.
Each displayed piece, whether an image or a table, needs:
- To be in a usable format - please note that any displayed materials that are submitted at less than the standards below are subject to deletion from the book. (see specifics below)
- To have a caption that is a title and/or description of the piece
- To have the source designated (was it created by the author, someone else, scanned from a book?)
- To have the permission status clearly stated (used with permission of...) and proof of permission submitted to the publisher.
Per the contract/contributor agreement each individual is responsible for securing permission for everything in their chapter and forwarding proof of permission to the publisher. If appropriate proof of permission is not available the publisher will not include the displayed material in the book.
Photographs (called Illustrations)
- photographs need to be a minimum of 1350 x 1800 pixels = 4.5 x 6 inches (11.4 x 15.2 cm) at 300 dpi
- if a photo is less than 300dpi and is resampled to 300dpi it will not be crisp and clear and we will reject the image. If it is less than 300 it is better to rescan the image, if possible, or to send us the image as is so we can see if we can work with it.
Charts, Graphs, and Maps (charts and graphs are called Figures)
- it is especially important for these to be crisp and clear otherwise the data won't be able to be read or used
- if you have the image as a tif or jpg it will need to be at least 600dpi at the size you want it to display in the book (usually about 3x3in or larger)
- ideally, these types of displayed material should be submitted as a vector graphic in eps format with all fonts embedded. However, if you have a tif or jpg you can't easily convert the image to a vector graphic, so send us it as is and we will see if we can work with it.
- if the image was created in Word, Excel, etc. it will need to be converted to an eps file for us to accurately import it into our page layout program. Please do so before submission.
- tables should be submitted with the text in columns and rows (like a Word table)
- if a table is formatted using text columns or the data is separated by spaces or tabs, it won't import into our page layout software accurately and will be sent back to the author to rework
- tables should not be submitted as excel files
- tables should be included in the text of your manuscript at the place you would like it to be in the final book--however, if a table is over a page long in Word, please save it as a separate Word file in order to not disrupt the text, and add a note in the text where the table should be placed.
All photos, tables, charts, graphs, maps, etc need to be in grayscale before they are submitted. It is important for the author to do this so they can see what the color range will be. Color versions can be sent to use in the ebook version of the text if desired.
* Especially in charts that have different colors designating different values, a conversion to grayscale may make the data ambiguous. This should be fixed before the author submits the chart to us. (Ex: if there was an orange and a red line in a chart, they may be a very similar gray — one will need to be made darker or lighter so they can be differentiated.)
Your manuscript will be copyedited by an experienced freelance editor and returned to you so that you can review the edits and answer the copy editor's queries. All copyediting is done electronically using Word's track changes feature. Only the electronic files will be sent to you to either accept or reject the edit. Detailed instructions outlining what is required of you will accompany the copyedited files. For more information about copy editor corrections, please consult our style guides under "Text Submission".
At the next stage you will receive page proofs and will be asked to check and correct them within a short period. All setting errors are corrected free of charge. Amendments at proof stage, once the script has been typeset, are expensive however, and we would urge you to keep proof corrections to a minimum. Excessive changes at this stage will be charged to the author, as stipulated in your contract.
Unless other arrangements have been agreed to you will have to produce an index, which should be considered just as much an integral part of the book as other matters, for instance the bibliography. We strongly advise authors and editors to prepare the index themselves because nobody knows their book as well as they do. Our guidelines contain advice on the preparation of an index, and there also are some useful books on indexing in the market. If you would like to use a freelance professional indexer we can put your in touch with someone or we suggest that you contact The Society of Indexers for a listing of accredited local freelancers. US: www.asindexing.org, UK: www.indexers.org.uk.
GENERAL INDEXING GUIDELINES:
- The length of the index should be 3-5% of the book's typeset pages (so a book that is 340 pages would have an index of 10-17 pages, single-spaced in Word).
- The index needs to include main subjects in addition to persons and places.
- Do not include contributor or author names, unless they are discussed in relation to your book’s topic.
- Do not include reference names cited in the text parenthetically.
We appreciate author input about their book's cover. Please fill in our cover form to let us know your stylistic and specific preferences. If you would like to suggest an image for the cover please let us know as soon as possible, after we have samples designed it is too late to go back and start again with a new image. Please note that if you do suggest an image you are responsible for securing permission to use the image in the print and electronic versions of the book, as well as making sure that you can provide a high quality version of the image. (This should only happen after the image has been approved in house.) But the ultimate decision as to what will be the most suitable design lies with us.
An important element of the cover is the copy on the back cover, which serves as important promotional copy for all our other marketing tools. It normally consists of the book description, pre-publication endorsements, and extracts from reviews in the case of later or paperback editions.
DIGITAL PHOTOGRAPHS FOR THE BOOK COVER MUST HAVE THE FOLLOWING DIMENSIONS:
- Landscape orientation: 2400 x 1800 pixels or larger
- Portrait orientation: 2400 x 3200 pixels or larger
Please also see our Style Guides under Text Submission.
Marketing & Sales
When your manuscript is in production, you will receive an Author's Promotion Form, in which you will be asked to assist us with marketing by suggesting suitable journals that may wish to review the book or in which we might place space adverts, teachers who may want it for classroom use and conferences/societies whose delegates/members may be interested in seeing details of the book. For more information on our marketing and publicity activities please see "What to expect when my book is published by Berghahn Books"
Self Archiving & Institutional Repositories
Self-Archiving and Institutional Repository Guidelines
Berghahn Books supports policies that aim at making scholarship available to a broader audience while balancing the sustainability of our publishing programs. Our self-archiving policy permits the posting of publications on online institutional repositories, personal websites, and databases such as Academia.edu, ResearchGate, etc., under the following terms:
- A Berghahn author may freely upload their work in the “post-print” form (that is, the version of the text that has been peer reviewed, but not yet copyedited and typeset) after an embargo period of 24 months from the date of publication.
- In the case of monographs, no more than 20% of the entirety of the work may be made freely available online in postprint form.
- In the case of contributed chapters, authors may make the entirety of their own individual chapter available.
In either case, authors must acknowledge the Berghahn Books publication in their posting with a citation and link to the Berghahn Books website (www.berghahnbooks.com). The citation and acknowledgement should appear as follows:
- For a monograph: “This excerpt is part of a larger work published by Berghahn Books (http://www.berghahnbooks.com/title/KingfisherPolicy). SAMPLE CITATION: Kingfisher, Catherine. 2013. A Policy Travelogue: Tracing Welfare Reform in Aotearoa/New Zealand and Canada. New York: Berghahn Books.”
- For a chapter in a collection: “This chapter appears in a larger collection published by Berghahn Books (http://www.berghahnbooks.com/title/KingMigration). SAMPLE CITATION: Feldman, David. 2013. “Settlement and the Law in the Seventeenth Century.” In Migration, Settlement and Belonging in Europe, 1500s-1930s: Comparative Perspectives, eds. Steven King and Anne Winter. New York: Berghahn Books.”
The author reusage rights outlined in our author agreements are wide ranging with full respect for the intellectual rights that authors retain in their entirety:
Authors are free to republish a contribution to a collection or a chapter in a monograph as an article in a journal, a collection of their work, or an edited volume where the author is an active contributor (the author should acknowledge and cite the Berghahn Books publication source). Authors are also free to make and distribute copies of contributions or monograph chapters for use in teaching.
Berghahn Books supports open access policies that aim at making scholarship available to a broader audience through the internet, through two levels of Open Access.
Our Green Access allows authors to post the final postprint version of their chapters, which is the final text after acceptance and peer review, but not the Publisher PDF, in their institutional repository, other relevant repositories, or your own website, after an embargo period.
Gold Access allows the Publisher PDF to be available immediately upon publication through the Publisher's website and elsewhere as it is needed. This usage is covered under the Creative Commons license CC BY-NC-ND 4.0, which offers the strongest protections for the rights of the Author. Gold Access requires the payment of a fee. Often the fee is paid by a university or funding organization. We also participate in new initiatives, such as Knowledge Unlatched, which provide alternative funding sources.
Funding requirements for Gold Open Access
Increasingly, funder mandates, such as those stipulated by the UK Research Council or the EU Horizon2020 initiatives and a growing number of US government agencies, require public access to the final publication that directly resulted from the research conducted under those grants. In most cases, green open access stipulations cannot be met and so gold open access is expected with funds allocated from the grant to cover open access fees.
It is important for authors to be aware of any mandates they may be subject to at the beginning of the publication process to ensure that the proper approach to meet funder requirements on publication.
Publication access fee models (Gold OA) are available for authors who want, or are required, to post their work upon publication or before the end of the embargo period (as postprint or publisher-produced PDF). Please refer to our Open Access page
If Open Access status is required for your publication, please contact your Berghahn editor.
REF Compliance for individual chapters
The Research Excellence Framework (REF) is the system for assessing the quality of research in UK institutions of higher education. Libraries archiving materials for REF consideration can follow the Green Access guidelines:
In line with post-2014 REF compliance guidelines, upon chapter acceptance or no later than three months after the edited collection’s publication, authors subject to the REF may make a closed deposit of the final, postprint version of their own chapter to their institution (or funder) repository. Once the embargo period of 24 months has passed, the postprint version can be made publicly accessible in the repository under a CC BY-NC-ND 4.0 user license agreement.
Using your own chapter
Using Your Own Chapter
Berghahn works in close collaboration with its editors and contributors to ensure your rights as an author and the fair dissemination of authors' chapters.
Our contracts and contributor agreements are designed to ensure that priority is given to the best interests of the overall academic community which Berghahn, as a long-time scholarly publisher, serves.
Terms & Conditions
Please refer to the following usage rights for your chapter (in print or electronic format). Use of the PDF file or printed chapter denotes consent to these terms and conditions.
Provided the Work is always identified as having first been published by Berghahn Books, you are assured the following rights:
Reprinting Your Chapter
Author Self-archiving & Institutional Repositories, Open Access, Etc.
Please see the corresponding sections above or contact your editor for more information.
Please note that you are not permitted to post the Berghahn Books publisher-authenticated PDF version of the chapter online.
Author Usage Not Specified
For additional information regarding any use of your printed article or the PDF file not addressed in the above, please contact the Berghahn rights manager directly and we will be happy to advise you.